Record a Scheduled Call
Learn how to automatically record scheduled calls using calendar integration. Set up your calendar and meeting tools, then let Outdoo AI handle recording when meetings begin.
Before you start
Check your setup for calendar import and meeting recording in My Settings:
- In My Settings > Calendars, make sure a green checkmark appears next to your connected calendar.
- (Optional) For Google Meet or Zoom, check My Settings > Meeting tools for a green checkmark next to your meeting tool.
If either setting isn't configured correctly, ask your tech admin.
How to record a scheduled call
Here's a typical workflow. Your process may differ depending on your meeting and calendar providers.
Set up the meeting in your calendar
- Add participants.
- Select the date and time.
- Include meeting details as usual, unless your admin advises otherwise.
- Save the meeting to your calendar.
What happens next
- Outdoo AI detects the meeting, checks that it meets your organization's recording policies, and prepares to record when the session begins.
- Admin settings decide which meetings can be recorded (for example, calls with external invitees).
When the meeting starts
Start the meeting as usual. The Outdoo AI notetaker joins as a participant.
- If the notetaker doesn't join, or the meeting was set up at the last minute, use Record a call in the Shortcuts section of the Home page (see below).
- To stop recording during the meeting, see Prevent or Stop a Recording.
Recording recurring meetings
If your calendar syncs with Outdoo AI, recurring meetings are recorded automatically. Otherwise, make sure the Outdoo AI notetaker is added to each meeting.
Key points
- Any updates to the series (for example, changes or cancellations) are applied automatically.
- Outdoo AI notifies you by email about how changes are handled.
Note: Customers using forwarding rules or a custom calendar add-in are also supported for recurring meeting recordings.
Schedule a recording in Outdoo AI
You can also send the notetaker to a meeting from the Outdoo AI Home page:
- Copy the meeting link from your meeting tool.
- On the Home page, go to the Shortcuts section and click Record a call.
- Choose the platform (Google Meet, Zoom, or Microsoft Teams) and paste the meeting link. For Zoom, you can enter the Meeting ID instead of the link, and add the Meeting passcode so the notetaker can get in.
- Click Ask Notetaker to Join. The notetaker may take a few minutes to join.
Hope this article was helpful. For any queries, please write to support@outdoo.ai