Can You Announce That the Meeting Is Recorded?
Learn how to notify meeting participants that their call is being recorded using pre-call emails or automated audio prompts in Outdoo AI.
Yes. Outdoo AI provides options to notify participants that a meeting is being recorded. You can set up these notifications under Company Settings to ensure transparency.
Steps to Configure Recording Consent Notifications
- Navigate to Company Settings > Conversation Capture > Consent Profile
- Click Add Profile to create a new consent profile, or click the edit icon on an existing one
Available Consent Notification Options
Outdoo AI offers two primary methods to inform participants:
1. Pre-Call Email Notification
- Participants receive an email reminder 10 minutes before the scheduled call, notifying them that the meeting will be recorded
- How to enable: in the consent profile, turn on the Pre-call email switch, then click Add (or Save for an existing profile)
2. Audio Prompt at Meeting Start
- An automated audio message announces the recording at the beginning of the call
- How to enable: in the consent profile, turn on the Audio Prompt switch, select the language, and choose the announcement and voice from the provided options. Click Add (or Save) to apply it
Make sure the consent profile is assigned to the right team members under Company Settings > People Settings > Team Management (Recording consent profile).
Hope this article was helpful. For any queries, please write to support@outdoo.ai