---
title: "Record a Scheduled Call"
url: "https://help.outdoo.ai/en/article/record-a-scheduled-call"
language: "en"
last_updated: "2026-10-23T02:56:56.627Z"
---

# Record a Scheduled Call

Learn how to automatically record scheduled calls using calendar integration. Set up your calendar and meeting tools, then let Outdoo AI handle recording when meetings begin.

### Before you start

Check your setup for calendar import and meeting recording in [My Settings](https://app.outdoo.ai/my-settings):

-   In **My Settings > Calendars**, make sure a green checkmark appears next to your connected calendar.

-   *(Optional)* For Google Meet or Zoom, check **My Settings > Meeting tools** for a green checkmark next to your meeting tool.

![](https://cdn-assets.productfruits.com/e7260cf1-6924-4304-a496-336085ba0d8e)

**If either setting isn't configured correctly, ask your tech admin.**

### How to record a scheduled call

Here's a typical workflow. Your process may differ depending on your meeting and calendar providers.

#### Set up the meeting in your calendar

-   Add participants.

-   Select the date and time.

-   Include meeting details as usual, unless your admin advises otherwise.

-   Save the meeting to your calendar.

#### What happens next

-   Outdoo AI detects the meeting, checks that it meets your organization's recording policies, and prepares to record when the session begins.

-   Admin settings decide which meetings can be recorded (for example, calls with external invitees).

### When the meeting starts

Start the meeting as usual. The Outdoo AI notetaker joins as a participant.

-   If the notetaker doesn't join, or the meeting was set up at the last minute, use **Record a call** in the **Shortcuts** section of the Home page (see below).

![](https://cdn-assets.productfruits.com/5f4cf21c-5087-4ff6-a4de-4694ba0fd6cf)

-   To stop recording during the meeting, see [Prevent or Stop a Recording](https://help.outdoo.ai/en/article/prevent-or-stop-a-recording).

### Recording recurring meetings

If your calendar syncs with Outdoo AI, recurring meetings are recorded automatically. Otherwise, make sure the Outdoo AI notetaker is added to each meeting.

#### Key points

-   Any updates to the series (for example, changes or cancellations) are applied automatically.

-   Outdoo AI notifies you by email about how changes are handled.

*Note:* Customers using forwarding rules or a custom calendar add-in are also supported for recurring meeting recordings.

### Schedule a recording in Outdoo AI

You can also send the notetaker to a meeting from the Outdoo AI Home page:

-   Copy the meeting link from your meeting tool.

-   On the **Home** page, go to the **Shortcuts** section and click **Record a call**.

![](https://cdn-assets.productfruits.com/6d290fdc-e5a0-49db-bed0-cdd05b4cd5df)

-   Choose the platform (**Google Meet**, **Zoom**, or **Microsoft Teams**) and paste the meeting link. For Zoom, you can enter the **Meeting ID** instead of the link, and add the **Meeting passcode** so the notetaker can get in.

-   Click **Ask Notetaker to Join**. The notetaker may take a few minutes to join.

Hope this article was helpful. For any queries, please write to support@outdoo.ai

## Related articles

-   [Record an Impromptu Call](https://help.outdoo.ai/en/article/record-an-impromptu-call)

-   [Google Calendar and Outdoo AI](https://help.outdoo.ai/en/article/google-calendar-and-outdoo-ai)

-   [Zoom and Outdoo AI](https://help.outdoo.ai/en/article/zoom-and-outdoo-ai)